Software Detail

Membership

Abacus 21's Client-Membership application, coupled with our Club-specific Accounts Receivable, forms the central core of Abacus 21's Hospitality system.

Standard Features include:

  • • Member Information (with Family Individuals & Related Parties)

  • • Client Designations: Prospect, Member, Other; Corporate Memberships
  • • Unlimited Member-Prospect-Client Types
  • • Name Breakdown: Prefix, First, Middle, Last, Suffix and NickName
  • • Multiple Addresses per Individual - Type-Specific & Date Sensitive (Personal & Company)
  • • Address Mappers for Routing Types of Mailings (with Date Sensitivity)
  • • Mulitple Phone-Cellular-Fax-Pager Numbers, Email Addresses, and Website Addresses
  • • Extensive Demographics -- per Individual
  • • Photo & Signature Images
  • • Individual's Marital Status, Birthdate (Age), Anniversary Date, Dates of Significance
  • • Join Date, Start Date, End Date, Expiration Date -- Tenure Calculation
  • • Member-Client Preferences - Items, Services, Staff, Quirks
  • • Detailed Personal & Blling Information for All Individuals

  • • Separate and concurrent Family, Social, Corporate, Billing Affiliation Relationships
  • • Reciprocal Club Associations
  • • Client-Member Information Exports (via User-configurable Utilities)

  • • Ability to Change & Re-Use Member Numbers without losing History

  • • Numeric or AlphaNumeric Construction of Member-Client Numbers

  • • Searches by Name, Number, Code, Sort Name, Lot, License, Boat, Phone, etc.

  • • Spouse or Significant-Other
  • • Personal PIN Number for Internet & Kiosk Identification Authentication
  • • Facility, Activity, Item Purchasing History (requires appropriate ancilliary modules)
  • • Mailing Labels & Envelopes - various formats

  • • Sponsorship & Referral Tracking

  • • Wait List & Priority Notations

  • • Sales Person, Source, Market Segment, Promotional Campaign Tracking

  • • Notation of Reciprocal Club Memberships & Affiliations

  • • Recognizes 'History' of an Individual as Prospect, Guest, Member, Staff, Hotel Guest

  • • POS Charging Privileges -- including automatic Discounts & Price Levels
  • • POS default Tenderment and Member vs. Individual Charge Identification Stipulation
  • • Accounts Receivable Transaction Entry – with Narrative

  • • Provision to bill for unlimited mutiple sub-Memberships (eg. Golf, Tennis) under Primary Contract
  • • Ability to have the same or differentiated Fees per Member within any Membership Type
  • • Member Spending Analysis (requires POS)

Member Receivables

Abacus 21's Member Accounts Receivable module, coupled with our Membership application, is the central core of Abacus 21's Hospitality system.

Standard Features include:

  • • Balance-Forward or Open-Item Styles -- both with Transaction Detail Retained
  • • Provision to bill for unlimited mutiple sub-Memberships (eg. Golf, Tennis) under Primary Contract
  • • Autmatic Contract Updates (when Rates change) -- including detection of Age/Tenure Jumps
  • • Ability to have the same or differentiated Fees per Member within any Membership Type
  • • Minimums & Reverse Minimums, Assessments, Memo Billings, Meal Plans
  • • Periodic Billing (e.g., Dues, Locker Fees, Boat Slip Rentals)
  • • Reciprocal Club Re-Billing
  • • Late Charge Processing & Delinquency
  • • A/R Account Inquiry with Explosion into Ticket Detail, Credit Book, and Minimums
  • • Split Receivables - separate A/R Accounts for different types of Charges
  • • Cash Receipts -- On-Account, per Receivable Account, or per Invoice
  • • Multiple Standard Statement Formats -- varying in layout & detail (separate charge for each)
  • • Different Statement Cycles and Style per Member (separate charge for style)
  • • Ability to segment Statement by Individual Charging -- or issue separate Statements
  • • Provision to Email Statements
  • • Aged Trial Balance -- by selected Receivables Accounts or Overall
  • • General Ledger Journal Entry Integration (to Abacus 21 G/L) or Export (to 3rd-Party G/L)

Food & Beverage

Abacus 21 has a complete set of software applications for your Food and Beverage Management needs.

Particular Application areas include:

  • • Inventory
  • • Purchasing & Purveyor Contracts
  • • Recipe Costing
  • • Menu Management
  • • TouchScreen Food/Beverage Point-of-Sale
  • • Sales Analysis
  • • Menu Engineering
  • • Banquet/Catering & Event-Function Management
  • • Event-Party Reservations
  • • Dining Reservations
  • • Room Layout & Seating Diagrams
  • • Gift Certificates and Gift Cards
  • • Service Charge & Tip Pooling Allocation
  • • Accounting

ProShop Operations

Abacus 21 provides a number of integrated application modules pertinent to the ProShop Operations Management.

All of these modules are integrated to Membership, Receivables, and General Ledger.

Standard Features include:

  • • Centralized TeeTimes
  • • Retail Point-of-Sale (with Barcoding)
  • • Inventory Control
  • • Purchasing
  • • Open-to-Buy
  • • Credit Book & Prize Winnings
  • • Gift Certificates & Gift Cards
  • • Cart-Club Storage
  • • Beverage Cart POS
  • • Tournament & Group Management
  • • Golf Datatech - Marketing Research Feedback
  • • Accounting

Spa & Fitness Management

Abacus 21 has an easy-to-use and comprehensive set of applications specifically designed for Spa and Fitness activities management.

These applications range from Reservations through BackOffice operations. All modules are fully integrated with Membership, Receivables, and General Ledger.

Standard Features include:

  • • Centralized TeeTimes
  • • Retail Point-of-Sale (with Barcoding)
  • • Inventory Control
  • • Purchasing
  • • Open-to-Buy
  • • Credit Book & Prize Winnings
  • • Gift Certificates & Gift Cards
  • • Cart-Club Storage
  • • Beverage Cart POS
  • • Tournament & Group Management
  • • Golf Datatech - Marketing Research Feedback
  • • Accounting

Tennis & Leisure Sports

Abacus 21 has a straight-forward, yet comprehensive group of applications that are specifically designed for Tennis and Leisure Sports activities management.

These applications range from Reservations through BackOffice operations. All modules are fully integrated with Membership, Receivables, and General Ledger.

Standard Features include:

  • • Court Reservations & and Check-In
  • • Lesson Scheduling & Class Participants
  • • Services & Product Point-of-Sale
  • • Packages & Series
  • • Inventory Control
  • • Purchasing
  • • Staff & Pro Scheduling
  • • Commission Tracking
  • • Equipment Rental
  • • Group & Tournaments
  • • Accounting

Marina Mangement

Abacus 21 offers several related applications for the management of Marina operations.

All of these modules are fully integrated with Membership, Receivables, and General Ledger.

Standard Features include:

  • • Marina-Slip Management
  • • Vessel Information
  • • Boat Rental
  • • Marina Store Point-of-Sale
  • • Inventory Control
  • • Purchasing
  • • Staff Scheduling
  • • Commission Tracking
  • • Service WorkOrders
  • • Gas Log Tracking
  • • Regatta Management
  • • Accounting

Service WorkOrders

Abacus 21 provides several different levels of WorkOrder-related modules.

These modules are fully integrated with the Membership, Receivables, and General Ledger -- as well as with such application areas as Concierge and Marina.

Standard Features include:

  • • WorkOrders
  • • Special-Standard Requests
  • • Labor, Material, Equipment, Sub-Contracting
  • • Inventory Management
  • • Purchasing
  • • Crew Scheduling & Assignments
  • • Customer Billing
  • • Project Job Costing
  • • Equipment-Preventative Maintenance
  • • Accounting

Room Accomodations

Abacus 21 has a straight-forward, yet comprehensive group of applications that are specifically designed for Rooms management.

These applications range from Reservations through BackOffice operations. All modules are fully integrated with Membership, Receivables, and General Ledger.

Scheduling & Timekeeping

Abacus 21 has a straight-forward, yet comprehensive group of applications that are specifically designed for Employee management.

These applications range from Scheduling through BackOffice operations. All modules are fully integrated with Human Resources & Payroll.

Accounting

Abacus 21 has a full complement of Accounting modules that work in conjunction with all related application areas.

All of these applications have been developed specifically for the Hospitality Industry.

Standard Features include:

  • • General Ledger
  • • Accounts Payable
  • • Accounts Receivable
  • • Fixed Assets
  • • Interfaces to 3rd-Party Accounting

Reservation Systems

Abacus 21 has a variety of Reservation-type Applications intermixed throughout particular topic areas.

These Reservations Systems can typically handle both Individual and Group Reservations -- and can be linked together via the Concierge module. All are designed for Centralized and/or per-Section coverage. Each of these particular systems can be Internet-enabled. All of these also have integration to Point-of-Sale (and Billing) if appropriate.

Standard Features include:

  • • TeeTime Reservations
  • • Spa Treatment Reservations
  • • Court Reservations
  • • Banquet-Catering Function Space Reservations
  • • Event-Party Reservations
  • • A La Carte Dining Reservations
  • • Room & Casita Accommodations
  • • Marina Slip Rental
  • • Excursions (with Memo Reservations)
  • • Hunting & Fishing
  • • Lesson & Personal Trainers
  • • Classes
  • • Recreational Equipment Rental
  • • Tournament & Regatta Sign-Up
  • • Horseback Riding
  • • Limousine & Transportation Pickup
  • • Special Requests